Internet Explorer 3.x 
Internet Explorer 4.x 
Netscape 2.0 through 3.x 
Netscape Communicator 
Eudora Light 152 
Eudora Light 3.x 

Checking your Email Remotely
Email Filters and Attachments 
 
 
  

MS Exchange is usually installed on all versions of Windows 95. Although a powerful package, it is unnecessarily complicated for most users.  Depending on your version of Windows 95 and the web browser you are using you may have additional email programs to choose from.  If you have Windows 3.1 you will have Internet Mail included with Internet Explorer. 

To see which email programs are available on your computer, open Internet Explorer, select View, Options, Programs. 
Under Mail and News, see what is available by clicking on the down arrow. Your choices of email software are listed here. 
Select Internet Mail if available.  If you do not show Internet Mail, choose another option and take note of your selection. 
 

Internet Mail 
1. Setting up screen shot 
Open Internet Explorer and select the Mail icon, then Read Mail. Go to Mail, Options, Servers. screen shot 
(If you don't have a Mail icon, click on Go, Read Mail) 
Enter your name as you would want it to show in your email. 
Email address: logon_name@hevanet.com (refer to account information sheet if necessary) 
Outgoing Mail: mail.hevanet.com 
Incoming Mail: pop.hevanet.com 
POP3 Account: logon_name  (account name only - do NOT enter your email address) 

2. Sending and receiving email 
To check for mail click on Send and Receive. Incoming mail is now in your Inbox. 
To write email, go to New Message. To send, click on the envelope icon. 
Your message is now placed in your Outbox and will be sent when you click on Send and Receive. 
This feature allows you to make multiple email messages while off line. 

3. Sending and receiving attachments. 
When writing new email you can attach a file by clicking on Mail, Insert File Attachment, then select the file. 
When receiving an attachment it will be indicated as a paper clip. Click on the paper clip to open the attachment.  If the attachment doesn't know which program to use to open the file you must select a program that supports the format of the file received. 

4. Filtering 
Go to Tools, Inbox assistant, Add. You can now set up filtering based on several choices. The easiest is probably to filter by return address, but you can customize this filtering to your needs. 
 
 
 
 MS Exchange and Outlook

MS Exchange and Outlook  use the same settings for email - Outlook integrates Exchange Inbox with the other features of Outlook.. 
 
1. Setting up 
RIGHT click on the Inbox icon on your desktop. Left click on Properties. Highlight Internet Mail and click on Properties. 
 
(If Internet Mail is not there, click Add, select Internet Mail, then OK. In rare cases Internet Mail is not available to be added. In this case you must go thought the Internet Explorer Set-up again - make sure to select Use Windows Messaging when asked. This sometimes offers you the change to use Internet Mail - go to the top of this page to see what email programs you now have available.) 
 
Type in your real name as you want it to be displayed. 
screen shot 
Email address: logon_name@hevanet.com (refer to account information sheet if necessary) 
Internet Mail server: pop.hevanet.com 
Account: logon_name (account name only - do NOT enter your email address) 
Password: (not mandatory, but you will be prompted for password every time you check for mail if not entered now). 
Click on Advanced Options - forward all outbound mail to: mail.hevanet.com screen shot 

2. Sending and receiving email 
To check for email go to Tools, Deliver Now (sometimes Using Internet Mail is the next option to use). 
Incoming mail is now in your Inbox. 
To write email, go to Compose, New Message. To send, click on the envelope icon. 
Your message is now placed in your Outbox and will be sent when you click on Tools, Deliver Now. 
This feature allows you to make multiple email messages while off line. 

3. Sending and receiving attachments. 
When writing new email you can attach a file by clicking on Insert,  File, then select the file. 
When receiving an attachment it will be indicated as a paper clip. Click on the paper clip to open the attachment.  If the attachment doesn't know which program to use to open the file you must select a program that supports the format of the file received. 

4. Filtering 
Filtering is possible, but offers limitations in what you can filter on, or from. You can set the Inbox to view mail sent from people you have already entered into your Contacts folder, the Personal Address book,  or Outlook Address book. 
 

Internet Explorer 4.x

Outlook Express 

Outlook Express is  available with Internet Explorer 4.0 or as a separate download from Microsoft.  It is easier to use than MS Exchange and Outlook and allows great flexibility and multiple mail accounts and mail sorting. 

1. Setting Up 
 When you installed Explorer 4.0 Outlook Express should have been configured at the same time. To check your entries or make changes open Outlook Express. Go to Tools, Accounts, Mail. All mail accounts set up for Outlook Express are listed here. Highlight the account you want to check/change, then select Properties. screen shot 

In the General tab: The name of this account refers to how you identify the particular email accounts you may have. screen shot 
Under User Information make sure your name is configured the way you want it to show in your email. Your email address is logon_name@hevanet.com and must be in all lower case letters. 

Click on the Servers Tab. screen shot 
Outgoing mail must be: mail.hevanet.com 
Incoming mail must be: pop.hevanet.com 
Account name: logon_name 
Password - (not mandatory, but you will be prompted for password every time you check for mail) 
DO NOT CHECK: Secure Password Authentication and My Server Requires Authentication. 

Click on the Connection Tab. Most users should select "Connect Using Internet Explorer's or a Third Party Dialer" If this is not selected and you check mail while on line, Outlook Express might try to dial up even you are already connected. 

2. Sending and receiving email 
To write and send new email, click on Compose. After writing the email click on the Send envelope. Unlike most other Microsoft programs you email will now be sent immediately. To send mail composed off line and check for incoming email click on Send and Receive. 
Outlook express can be configured for several users (or one user with many addresses). 
To set up new users or view existing profiles go to Tools, Accounts. Add new profiles/users or highlight the profile you want to change, then go to Properties. 

3. Attachments 
From the Compose Message box, got to Insert, File Attachment and locate the file you wish to send. 
When receiving an attachment, left click on the Paper clip icon. Left click on the file name and then either Save to disk or Open. If you save to disk you need to choose the proper application program to open the file later. If you Open the file, Windows should call it up using the right program. If windows cannot open the file you need to choose the proper program for this type of file. 
 
4. Filtering 
Go to Tools, Inbox assistant, Add. You can now set up filtering based on several choices. The easiest is probably to filter by return address, but you can customize  filtering to your needs. 

5. Adding multiple users/profiles 
Here is how to set up a new profile for an additional email address (alias). Note: an email alias must be setup by Hevanet first. 
Open Outlook Express. 
Go to Tools, Accounts, Mail. All mail accounts  for Outlook Express are listed here. 
To add a new Account click Add, Mail. You will now go through the setup wizard. 
Type in the name and email address you want to use. 
Incoming mail server is: pop.hevanet.com 
Outgoing mail: mail.hevanet.com 
Account name: logon name of the primary account. 
password: logon password 
Internet Mail account: Specify a unique name - for id purposes. 
Connection: Manually 
Then finish. 

To use this new profile go to Compose Message, File, Send Message using......then select the profile to use. 
 
 
 

Netscape Navigator 2.x - 3.x 1. Setting up 
Open Netscape, then go to Options, Mail and News Preferences. 
Click on the Servers Tab. screen shot 
Outgoing mail must be: mail.hevanet.com 
Incoming mail must be: pop.hevanet.com 
Account name: logon name 

Click on the Identity tab. screen shot 
Fill in Full Name and Email address. Do not fill in Reply to. 

If you want Netscape to remember your password, click on the Organization tab and put a check in Remember Password. 

2. Sending and Receiving Email 
To receive email you can click on the Envelope at the bottom right of Netscape or goto Window, Netscape Mail and Check Mail. 
To write new mail, go to New Message. 

3. Sending and Receiving Attachments. 
To send an attachment, from the New Message box, click on the Attachment box or the paper clip, then select the file. Usually you would select "as is" for most purposes on what format to use, if asked. If you save to disk you need to choose the proper application program to open the file later. If you Open the file, Windows should call it up using the right program. If windows cannot open the file you need to choose the proper program for this type of file. 

Netscape Communicator 4.x

1. Setting up Email. 
Netscape allows multiple users to share the same program and maintain each user's settings by setting up User Profiles. Two or more people can therefore use the same program and have it tailored to each owns preferences and bookmarks. 
When sending and receiving email each user will just make sure to use the correct profile when starting Netscape. 

To set up a new User Profile go to Start, Programs Netscape Communicator, Utilities, User Profile Manager. When you set up Netscape it will usually ask you all the account information. In case you need to check your settings here is how to make sure everything is correct. 

Open Netscape, then go to Edit, Preferences, Mail & Groups. Select Identity. Type in name and email address. screen shot 
Select mail Server. screen shot 
Mail Server user name: logon name 
Outgoing mail must be: mail.hevanet.com 
Incoming mail must be: pop.hevanet.com 

Click on More Options and check Save Password if desired. 

2. Sending and Receiving email 
 To Start Netscape email go to Communicator, Messenger Mailbox or click on the Envelope icon. 
To receive messages click on Get Messages. 
To write and send email, click on New Message, then Send. 

3. Sending and Receiving Attachments. 
To send an attachment, from the New Message box, click on the Attachment box or the paper clip, then select the file. Usually you would select "as is" for most purposes on what format to use, if asked. If you save to disk you need to choose the proper application program to open the file later. If you Open the file, Windows should call it up using the right program. If windows cannot open the file you need to choose the proper program for this type of file. 

4. Filtering 
To set up filtering go to Messenger Mailbox, Edit, Mail Filters. Click Add, the select a filter name. Usually you can filter on the sender or sender's address/domain name - just make sure you are not blocking real email messages. 
 

Eudora Light 152

1. Setting up Eudora 
Eudora Light 152 can be obtained from Hevanet's file library  - only recommended for older, slower Windows 3.1 computers. Click on file to down load. Create a Eudora directory and expand eudor152.exe in this directory by double clicking. Go back to Program manger and create a Eudora Icon. 
Open Eudora, go to Special, Settings, Getting Started. Fill in your name. 
POP Account: logon_name@pop.hevanet.com 
Personal Information - return address: logon_name@hevanet.com 
Hosts - SMTP: mail.hevanet.com 
Checking Mail: check Save password, if desired. 
No other entries are warranted. Click Ok to exit. 

Eudora is easy to use - click File, Check mail for new mail, Message, New Message for writing email. 

2. Sending and Receiving Attachments. 
When you are in the New Message box click on Message, Attach file and then select the file you want to send. When receiving an attachment Eudora will not display the attached file - instead it will save it on your hard drive. Eudora will tell you where it saved it - look for Attachment Converted and take note of the file name and the path. Open the attached file by locating it and opening it with the proper application. 
 
 

Eudora Light 3.x

1. Setting up Eudora 3.x 
Eudora 3.x is a flexible freeware email program and the price is right. Although the file size is quite a bit larger that other "light" versions of Eudora the wait is worth it. 
Download Eudora from www.eudora.com and double click to install. 

Open Eudora and select Tools, Options, Getting Started. screen shot 
POP Account: logon_name@pop.hevanet.com 
Personal Information - return address: logon_name@hevanet.com 
Hosts - SMTP: mail.hevanet.com screen shot 
Checking Mail: check Save password, if desired. 
No other entries are warranted. Click Ok to exit. 

Eudora is easy to use - click File, Check mail for new mail, Message, New Message for writing email. 
 
2. Sending and Receiving Attachments. 
When you are in the New Message box click on Message, Attach file and then select the file you want to send. When receiving an attachment Eudora will not display the attached file - instead it will save it on your hard drive. Eudora will tell you where it saved it - look for Attachment Converted and take note of the file name and the path. Open the attached file by locating it and opening it with the proper application. 

3. Filtering 
Eudora offers great flexibility for filtering. Go to Tools, Filters. Click New and then select your filtering. You can set up multiple filters for multiple boxes.

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Filtering Junk Email 

Junk Mail is becoming an increasing and annoying problem with Internet Email. With the filtering options of the above mail programs, you can screen your mail as it arrives and direct a certain amount of junk mail to the Trash folder of your email program. You should be aware that junk mailers constantly change and falsify their addresses. This makes the task of filtering their mail much more difficult. 

Sending and receiving attachments.

One of the nice features of email is that it is easy to send file attachments. You should consider that the receiver of your attachment may sometimes have difficulties reading them. There are two ways to code and decode attachments - while most email programs will do this automatically you should be aware that both sender and receiver must both use same protocol. The most common one is MIME, which is the default setting for newer email software. MIME allows sending any file as an attachments without altering the content of the file. Since email attachments take a long time to download for the recipient (as long as it takes you to upload it), care should be taken not to make the attached file too large. A rule of thumb is that it takes 10 to 15 minutes per 1 MB to receive an attachment. The intended recipient may also have restrictions on his /her mailbox size, depending on their service provider. Make sure you are not filling up someone's mailbox, causing trouble for the receiver.